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Memo and PowerPoint Presentation

Scenario: In Week 3, you selected a product that you believe your organization should invest capital resources to develop the product or service for sale. To speed up the new product investment, you decide to write a memo proposing and advocating for the launch of a new product or service to the company president. 

Create a memo proposal using the AIDA model in a Microsoft® Word in a minimum of 1,400 words.  You will add an introduction and conclusion, and your paper will include the following components:

  • Convince your audience to invest capital resources to develop the product or service you intend to sell and explain your rationale.  See Figure 9.5 – Persuasive Message Using AIDA model below.
  • Gain credibility (for yourself and your request) and (2) to make your readers believe that helping your product/service will indeed benefit the company. Close with a request for some specific action, and make that course of action as easy to follow as possible to maximize the chances of a positive response.
  • Include secondary research to support your argument, related to your product and/or service.
    • Explain what you will do in case the selected product or service does not initially sell as much as expected.
    • Indicate potential digital channels for marketing your product or service.
    • Consider cross-cultural and multinational implications.

Note: Main points from this memo will be included in the Week 5 Persuasive Presentation.

The following guidelines will help you effectively format specific memo elements, Business Communication Essentials, 7/e (Pg. 410):

Memos

Electronic media have replaced most internal printed memos in many companies, but you may have occasion to send printed memos from time to time. These can be simple announcements or messages, or they can be short reports using the memo format.

On your document, include a title such as MEMO or INTEROFFICE CORRESPONDENCE (all in capitals) centered at the top of the page or aligned with the left margin. Also at the top, include the words ToFrom,Date, and Subject—followed by the appropriate information—with a blank line between as shown here:

MEMO

  • TO:
  • FROM:
  • DATE:
  • SUBJECT:

Sometimes the heading is organized like this:

MEMO

  • TO: FROM:
  • DATE: SUBJECT:
  • Addressees. When sending a memo to a long list of people, include the notation See distribution list or See below in the position at the top; then list the names at the end of the memo. Arrange this list alphabetically, except when high-ranking officials deserve more prominent placement. You can also address memos to groups of people–All Sales Representatives, Production Group, New Product Team.
  • Courtesy titles. You need not use courtesy titles anywhere in a memo; first initials and last names, first names, or even initials alone are often sufficient. However, use a courtesy title if you would use one in a face-to-face encounter with the person.
  • Subject line. The subject line of a memo helps busy colleagues quickly find out what your memo is about, so take care to make it concise and compelling.
  • Body. Start the body of the memo on the second or third line below the heading. Like the body of a letter, it’s usually single-spaced with blank lines between paragraphs. Indenting paragraphs is optional. Handle lists, important passages, and subheadings as you do in letters.
  • Writer’s initials. Unlike a letter, a memo doesn’t require a complimentary close or a signature, because your name is already prominent at the top. However, you may initial the memo–either beside the name appearing at the top of the memo or at the bottom of the memo.

 

The AIDA model is a useful approach for many persuasive messages:

  • Attention
  • Interest
  • Desire
  • Action
  • Attention. Your first objective is to encourage your audience to want to hear about your problem, idea, or new product—whatever your main idea is. Be sure to find some common ground on which to build your case.
  • Interest. Provide additional details that prompt audience members to imagine how the solution might benefit them.
  • Desire. Help audience members embrace your idea by explaining how the change will benefit them and answering potential objections.
  • Action. Suggest the specific action you want your audience to take. Include a deadline, when applicable.

 

Format consistent with APA guidelines.

Purpose of Assignment

 

In week 3, students constructed a brief message seeking capital resources to develop the product or service for sale. Week 4 builds on the topic of constructing effective business messages, introduced in Week 3. Students will practice the application of constructing persuasive messages by writing a memo/proposal to the company president. The challenge will be for students to develop a memo proposing and advocating for the launch of a new product or service using the AIDA model. This assignment will set the groundwork for the Week 5 presentation.

Resources Required

 

Figure 9.5 – Persuasive Message Using AIDA model.

Business Communication Essentials, 7/e (Pg. 410)

Grading Guide

 

Content
The student will select a product or service in which they believe the organization should invest capital resources to develop for a sale in a global environment.
The students use the product or service that they selected in Week 3 and they will write a memo proposing and advocating for the launch of a new product or service to the company president.
The student will use the AIDA model to create a Microsoft® Word document with an introduction and conclusion.
The student will convince the audience to invest capital resources to develop the product or service you intend to sell and explain your rationale.
The student will demonstrate credibility and make the readers believe that helping their product/service will benefit the company.
The student will provide a request for specific action and make the course action easy to follow to maximize the chances of a positive response.
The student will have the following elements in the memo: Addresses, Courtesy titles, Subject line, Body, and Writer’s initials.
The paper will consist of 1,400 words.
Writing Guidelines
The paper—including tables and graphs, headings, title page, and reference page—is consistent with APA formatting guidelines and meets course-level requirements.
Intellectual property is recognized with in-text citations and a reference page.
Paragraph and sentence transitions are present, logical, and maintain the flow throughout the paper.
Sentences are complete, clear, and concise.
Rules of grammar and usage are followed including spelling and punctuation.

 

 

 

 

PART 2:

Create an 8- to 10-slide presentation that should be 5 to 10 minutes in length. Please include detailed speaker notes, based on the Week 4 Persuasive Messages Part 1 assignment. 

Apply the four aspects of designing business presentations discussed in the textbook to your presentation. 

Include at least one visual to support on your slides, for example, using a line chart to show increasing sales. Include the following in presentation slides:

  • Title
  • Introduction
  • Recommendation
  • Benefits
  • Impact if product or service does not sell as much as expected
  • Conclusion
  • References

Create a Microsoft® Word summary of no more than 350 words to accompany your project.

Format consistent with APA guidelines.

 

Content
The student will create an 8- to 10-slide presentation or a 5- to 10-minute video based on the Week 4 Persuasive Messages Part I & Part II assignment with a 350-word summary to accompany the project.
The student will apply the four aspects of designing business presentations discussed in the textbook to their presentation.
The student’s presentation needs to include one visual support item such as a line chart showing the increasing sales.
The students presentation consists the following items:

 

·         Title

·         Introduction

·         Recommendation

·         Benefits

·         Impact if product or service does not sell as much as expected

·         Conclusion

·         References

Writing Guidelines
The paper—including tables and graphs, headings, title page, and reference page—is consistent with APA formatting guidelines and meets course-level requirements.
Intellectual property is recognized with in-text citations and a reference page.
Paragraph and sentence transitions are present, logical, and maintain the flow throughout the paper.
Sentences are complete, clear, and concise.
Rules of grammar and usage are followed including spelling and punctuation.

 

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