What is a report? A report is a clearly structured document that presents information as clearly and succinctly as possible. Reports should be easy to read and professional in presentation. Reports are used to help make decisions or account for actions. Reports use research to make recommendations for action. There are many different types of reports including business reports, scientific lab reports and case study reports. The common feature of all reports is that they are structured into sections with headings. Always check with your lecturer or tutor for any other specific requirements and report conventions. Why do we write reports? Reports are a common form of workplace communication, from a simple work assessment report to the high flying technical write-up. Report writing is an essential skill for professionals in many fields including business, science, education and information technology. Mastering report writing at university will help prepare you for your professional life.
An executive summary is a paragraph that provides the reader with a quick overview of the entire report, including its purpose, context, methods, major findings, conclusions and recommendations. It is often easier to write the executive summary once the report has been completed. This is placed on a separate page between the title page and the table of contents. This may often be the only part of the report that is actually read. The table of contents lists the main sections (headings) of the report, and the page on which each begins. If your report includes tables, diagrams or illustrations, these are listed separately on the page after the table of contents. This contains the main substance of the report, organised into sections with headings and subheadings rather than paragraphs. A description of the issue or situation which is being reported on. This may include a literature review of the research on that issue. A discussion and analysis of the data collected — this should comment on the reliability and accuracy of the data and relate the findings to your report’s purpose and current literature.
This summarises the key findings from the discussion section and may be numbered here for clarity. Relate your conclusion to the objectives of the report and arrange your points logically so that major conclusions are presented first. Some reports may require a discussion of recommendations, rather than a conclusion. These are subjective opinions about what action you think could be followed. They must be realistic, achievable and clearly relate to the conclusion of the report. This must contain all the material cited in the report. It must be accurate and consistent with a standard referencing style. These contain extra supporting information that is put at the end of the report so as not to distract the reader from the main issues. They contain detailed information, such as questionnaires, tables, graphs and diagrams. Appendices should be clearly set out and numbered in the order they are mentioned in the text. Note that this is a generic example only. Your table of contents may vary depending on the type and function of your report. Read the assignment criteria clearly and clarified what needs to be in the report and what type of report it is to be? Followed the structure, using the correct headings? Provided a title page? Provided an executive summary? Provided a table of contents? Provided the literature review? Explained the method of how the data was gathered? Discussed the results and findings? Come to a conclusion? Provided references in the correct format?
I am a 12 year old girl in the process of finishing my first piece called “The Evening Gown”. It is about a 16 year old girl who lives in the 1800s. I won’t reveal any of the exciting parts because you never know when someone will take your idea. I hope to be published in a year or so. Keep your eyes on the shelves because I’m not stopping until they are filled with my books! I do not mean to be rude, but about half of you that have posted seem incapable of producing proper spelling, punctuation, and grammar. If you truly wish to be a writer and get published, you have to pay attention to such things. If the rest of your writing is as–forgive me–sloppy as these posts, you will be hard-pressed to find a single publishing company that will look at your manuscript for longer than a moment. Before you even THINK about publication, you must learn to write correctly. Also, you may have won contests and gotten praise from your English teachers and even had poems published in some magazine, but that does not mean that your writing is perfect.
Far from it. You may be talented, immensely talented, but never forget that there is always room for improvement. I do not mean to be discouraging. It has been done before, and it will be done again, so who is to say that you will not be the next? However, you must remember, those child prodigies were just that–prodigies. They were remarkable, but sheer talent did not get them published. They had to work HARD, and so do you. For starters, doubt yourself. People will always tell you not to, but that will never get you anywhere. If you never doubt yourself, you will never improve, for you will never see the need to try. But if you do doubt yourself, you will always work harder to reach the next level. Second, and this is even more important, DO NOT GIVE UP. Ever. For anyone. Including yourself. ESPECIALLY yourself. If you are truly a writer, deep down in the depths of your soul, then you are your own worst critic.